One fantastic feature of a virtual office, as we mentioned in a blog about reasons to choose a virtual office, is that you can have a fully manned reception team receiving your virtual phone calls, mail, and other correspondence. Virtual office workers can not only avoid missing calls with virtual phone numbers, but they can also avoid being distracted by constant interruptions throughout the day. However, in order for it to function properly, you must provide the reception team with a detailed set of instructions on how to handle calls and messages.It’s not set in stone and can be changed later, but you don’t want to discover that you’re missing out on important information because you didn’t specify things like which callers were the most important to you and how frequently you wanted to receive your messages.
If you have employees or work with freelancers, use meeting spaces to check in on a regular basis.
This non-traditional way of working, in which you do not go into an office every day, can lead to communication issues. This can have a negative impact on your team’s efficiency and productivity, as well as how well they work together. Use your virtual office base to check in with everyone once in a while, and hold a monthly meeting with everyone who works for you, taking advantage of on-site facilities such as meeting rooms and breakout spaces.
Make good use of software.
Software and systems can make or break a virtual office worker these days. If you need to collaborate with colleagues, share documents, or schedule conference calls, make sure you’re using the best (and most secure) software that also works for you. When it comes to virtual working, cloud computing software is currently leading the way, but there are numerous other options.
Use your virtual office to keep your home and work lives separate.
Home distractions can often interfere with work efficiency, but this is another area where your virtual office can help. If you need a place to work without distractions, consider your virtual office’s facilities. This includes meeting rooms, where no children or pets will inadvertently wander in, as they might at home, and where you can present a more professional image to clients and associates.
Make sure you have firm deadlines.
Working at home means that work can easily infiltrate your personal life. Resolve this by having clear work hours and establishing cut-off points where you turn off your computer and go spend time with your family or friends. Believe it or not, this will increase the efficiency of your working time!
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