First of all, compliments on the growth you’ve accomplished so far. Leasing an office space is a true reflection of your achievement. Ere you get yourself an office space, it’s natural to have questions in mind like “How much office space per employee do I need?” or “How will I be planning every element of my office space?” or “Will I have to lease again if my business up scales?”
In this article, we’ll elucidate all your questions, and by the end of this article, you’ll have a distinct perception of how much space do you truly require?
Find out what type of office space do you require?
But even before we start elucidating the questions, you need to ask yourself the subsequent questions as this will help you comprehend what sort of office space do you require?
- Max Utilization: You will only require 80-120 square feet of space per employee. This is ideal when you are starting and have multiple teams operating under your belt. This sort of space will have a large workspace to accommodate your employees and fewer private cabins.
- Moderate Utilization: Inhere, you will only require 120-230 square feet of space per employee. It’s a balanced blend of private cabins and workspace with cubicles. This is the most leased office space type across the globe.
- Generous Enough: This is the type of space you will go for if you have a law firm or financial firm because you need a lot of private offices in your office space. The ideal size here is 230-500 square feet.
Now that you know how much space you require per employee. Multiply your desired space size with the number of employees you wish to house. For instance, you wish to house 25 employees, and choose to go with the 120-230 square feet size, then you would require a total of 3000 (120*25) square feet.
Note that, due to COVID-19, you would want to go for 20-30% larger space than this standard to enforce social distancing mandate. Or if you plan to call your employees in batches, then this standard will be a precise fit for you.
But, when you’re leasing the office space, you have to account your future growth and then lease the office space. Because in a year when your business up scales, you will for certain need to either look for new office space if your current landlord doesn’t have a vacant office space. This implies paying up a fine upon cancelling your current lease agreement. Or if your landlord has space, then it’s perfect. But this could also mean having a part of your team in another block or floor. So, to avoid any discrepancy, you should always lease 20-25% extra space. It will only cost you much scarcer than scratching your agreement and moving out to a new place.
Visualizing the layout of your office space
Now, your mind would be questing if I need this much space for my employees then how much space do I need for my cabin, conference room, pantry, reception, breakout space and washroom? Well, when we talk about space per employees, then this space will include your conference room and every other essential element that should be present in an office.
To accommodate employees as per social distancing mandate, you only need 25-50 square feet per employee. And trust me, this is a very generous amount of space. Remaining space would be divided into other elements of the office.
Let’s see how much space each element will occupy:
When you’re outlining the layout of your office, knowing the dimensions of each element will make the chore much easier and precise.
- Large Private Office: 200 – 400 square feet
- Medium Private Office: 150 – 250 square feet
- Small Private Office: 90 -150 square feet
- Open Space Workstations: 60 – 110 square feet per employee
- Work Group Areas: 80 – 100 square feet per employee
- Conference Room: 50 + 25 square feet per person seated
- Reception Area: 100-200 square feet
- Break Room: 75 + 25 square feet per employee
- Pantry Space: 100 – 200 square feet
- Halls/Corridor: 20-30% of the total usable space
Now that you’re aware of the standard dimensions of every element. Let’s help you outline your office space.
When planning the payout, you must know what value each element in your office hold. Meaning, if you wish to give to some free time to your employees, then planning an office space with a large break room would be apt. Or if a large number of clients will often visit you, then having a conference room that can house 10-15 people would be apt. Or if your team is dense, then allocating the majority of space to your employees is the right way.
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