Physical Elements of a Virtual Office
- Business address: A recognized address at a physical office building, which you can use for mail, for marketing, and for official purposes such as business licensing and LLC setup.
- A place to receive and pickup mail: Mail is received and signed-for by onsite receptionists. You either collect the mail or have it forwarded to an alternate address (such as your home).
- Mail processing and forwarding: Mail can be forwarded daily, weekly, or monthly (usually for an additional fee).
- Onsite receptionist: Receptionists take care of your mail processing. If you arrange meetings at your virtual office, they will also greet guests and help set up your meeting room.
- Meeting rooms and office space: Virtual office users have flexible access to physical workspace, including meeting rooms and private offices. Access is arranged by the hour or by the day. Some virtual office plans have a set number of hours included in the monthly fee, while others charge for meeting room rental by the hour.
- Copy and print facilities: Just like any standard office, a virtual office center has onsite facilities such as copy and print machines. Services like these are usually available for a small extra fee.
Virtual or Remote Elements of a Virtual Office
- Remote receptionist services: A live receptionist service offers remote call answering, message taking, and basic customer service. Calls are answered in your company name, screened, and forwarded or sent to voicemail.
- Digital mail service: Some virtual office centers provide a digital scanning service, so you can view a scanned copy of your mail before deciding whether to have it forwarded or trashed.
- Business number: As part of a virtual phone product, companies can select a business number with a local or toll-free area code.
- Business phone system: A cloud-based phone system with numerous features such as auto attendant, extensions, custom greetings, caller menus, and so on.
Virtual office services are on-demand and flexible, and services can be added or subtracted depending on what you need.
This means the infrastructure can be shared across individuals and businesses, allowing resources to be allocated more cost-efficiently.
Our services can also remind you through our website.